A2X vs Bookkeep for Shopify
Both A2X and bookkeep.com share some similarities; they allow you to post summarized financial data from Shopify to QuickBooks or Xero. But not all summaries are created equal. Read on to decide which summary is right for you for QuickBooks or Xero.
Written by Jason Richelson
March 30, 2021
Both A2X and bookkeep.com share some similarities; they allow you to post summarized financial data from Shopify to QuickBooks or Xero.
But not all summaries are created equal.
How are Posts Summarized?
At bookkeep.com, CPAs designed the software. We follow accrual accounting with a single daily journal entry that includes all the payments, income, and liabilities and exactly matches the Shopify Finances Summary. The day the deposits hit, we post another journal entry, which reconciles to the sales date and matches in the bank feed.
This makes the comparison to Shopify very easy. All payment types can be posted to separate clearing accounts in QuickBooks or Xero all from a single journal entry.
A2X is also accrual-based but they don’t post entries until the deposit hits the bank from Shopify Payments. The posts can sometimes span a few days even though they are entered on a single date. Running a daily P&L will be harder to do and day-to-day or week-over-week comparisons will not be possible.
Also, each journal entry is summarized by the payment gateway. If the Shopify store is using 6 payment methods you will have 6 journal entries to summarize the day. We find this makes it hard to make adjustments to the day or compare totals to Shopify’s Finance Summary report.
Cost of Goods Sold
bookkeep.com takes the unit costs from the Shopify items to calculate the daily cost of goods sold which will also match the cost of goods sold from the Finance Summary Report. We post a separate journal entry each day which allows a daily gross profit number to be reported in QuickBooks or Xero.
A2X also posts the cost of goods sold but requires you to add unit costs in their web app manually for each item. Since costs change often, this can be a lot of work, and manual entry can result in more errors. They do allow import from a spreadsheet as well.
Sales Separated By Channel
With bookkeep.com, you have the ability to post a single daily perfectly balanced summary for each sales channel or combination of sales channels. This is very important if you are using Shopify Point of Sale and especially if you have several locations. bookkeep.com allows you to use a separate class for each entry.
A2X groups summaries by the payment method, so there is no way to separate sales by channel using general ledger accounts or class but you can exclude channels (which assumes you have a way to get that information from another system).
Sales Subcategorized By Product Type
With bookkeep.com, we summarize sales by the product type on the Shopify Product. This allows you to categorize income to its own income line in QBO. And, since we also allow the same grouping for cost of goods sold, you can see a gross profit by product grouping in your profit and loss statement.
Set up process
There is a very stark difference in connecting QuickBooks and Shopify to A2X vs bookkeep.com. Since bookkeep.com was designed by accountants, it mimics how an accountant would think about set-up and mapping by reflecting the structure of a journal entry.
The structure of mapping accounts echoes the lines of a journal entry in order: Income, Liabilities, Payments. All journal entry posts are mapped in the same place and all lines are displayed. Nothing is hidden.
A2X has settings in multiple places and is very complex.
Reporting and Audit Trail
bookkeep.com was designed by accountants for accountants and bookkeepers. We know you need to immediately see that entries posted properly so you can reconcile quickly. Our LOG page shows all postings, allows filtering and sorting, and has links directly to the journal entry in QuickBooks or Xero. We always repost an edited entry to the same journal entry so you have an audit trail in QuickBooks and we never ever duplicate a posting. Also, we give you the ability to see the numbers in a journal entry layout and, if needed, you can adjust them and repost.
With A2X, everything is a payout. They don’t have summaries by day so everything is listed based on the deposit to your bank account. You can edit the entry and repost it but they repost a new entry which can cause duplicates.
bookkeep.com costs less than A2X. Note that cost of goods sold is a flat $10/extra per month and splitting channels is also an extra $10/month flat.
bookkeep.com was designed by accountants as an accrual accounting daily summary sync engine. It reconciles income and liabilities to deposits using a clearing account to produce proper daily profit and loss from a single journal entry per day. A2X started out with Amazon deposits and backed into the income, liabilities, and fees. While that approach may work for some, it will not allow easy comparisons in accounting and is hard to reconcile to the financial reports in Shopify.
If A2X gets an update and this article becomes outdated, email us and we will update it.